Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The candidate MUST have a good grasp of Microsoft Excel and have used it on a daily basis.

What do we want?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, word and the office equipment. If you also have previous experience as administrative assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Other Responsibilities

Answer and direct phone calls

Organize and schedule appointments

Plan meetings

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements:

Proven experience as an administrative assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (MS Excel and MS Word, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

Would be preferable to have your own transport as the workplace is not in a regular Bus/Train Transport Service area.